Exhibitor Details

Schedule

Friday, March 22, 2024

10:00am – 12:00pm Vendor Setup

12:00pm – 4:30pm

Product Theaters, CME Sessions, and Exhibit Breaks

5:30pm – 8:30pm

Opening Remarks and Welcome Dinner

Saturday, March 23, 2024

8:00am – 4:00pm

Presentations and Exhibit Breaks

4:00pm-5:00pm

Tear Down

Please ensure you leave your space in the same condition you found it, to include disposal of display materials and waste at the conclusion of the conference.

Sunday, March 24, 2024

8:00am – 10:30am

Presentations and Closing Remarks

Partner and Exhibit Space Details

HOW TO BECOME A PARTNER AND RESERVE AN EXHIBIT SPACE:

Please complete and submit the appropriate form which will be available on our website. A registration confirmation email will be sent. If you require an invoice, please let us know and we will be happy to provide one. Instructions will be included on our website (and invoice if requested) for payment by wire transfer or where to mail checks.

EXHIBIT MATERIALS SHIPPED PRE-CONFERENCE:

If exhibit materials need to be shipped prior to arriving, please note the following instructions as per the Hotel Alyeska:

SHIPPING AND RECEIVING

The Hotel Alyeska will gladly receive the supplies necessary for any function. The shipment of such material will be accepted no earlier than seven (7) days prior to the event. Address all materials to: Alyeska Resort, PO Box 249, (or physical: 1000 Arlberg Avenue), Girdwood, AK 99587.
First five (5) packages received complimentary for meeting planners.
$5 each additional package for meeting planners (excludes exhibitors/vendors).
$10 each package for exhibitors/vendors.
$50 for each package over 50lbs.
$300 pallets, one-time fee. Note that the Hotel is not responsible or able to re-pack a pallet and does not offer shrink wrap. Group is required to make arrangements with freight vendor.
Any package being shipped OUT of the Hotel must be sealed, addressed, labeled and ready for mailing. There is a $5 per parcel handling fee charged be the Hotel to the master account for items being shipped out. Pre-printed labels with the billing account number are required to ship return packages from the Hotel. Preferred methods are UPS, FedEx Air or USPS. Please do not use FedEx Ground to ship.

Additional Details

SEVEN GLACIERS DINNER

After completing and submitting the Partner Registration Form, your company representative(s) will be the designated one(s) who will be able to attend the dinner. Please refer to your sponsorship level as to how many seats your level allows.

BOOTH SPECIFICS

Each exhibitor’s booth will be clearly marked with your company’s name and will have 1-6’ table. If special accommodations are needed such as access to electricity, please indicate this on your registration form.

BRANDED ITEMS/INSERTS OPPORTUNITY

We will have approximately 90 “swag bags” on hand for our attendees. If our vendors would like to provide branded items/inserts to be included; please provide this information as requested in the follow-up email and we ask that they be received no later than Friday, March 15th. These items may be mailed to:

Alaska Rheumatology Alliance

P.O. Box 231131

Anchorage, Alaska 99523-1131

If there are questions or additional information is required, please do not hesitate to contact Kirsten Fell at kfell@alaskarheumatology.org.

Thanks and we look forward to seeing you in March!